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OFFICE SPACE PLANNING

Plan your layout to enhance efficiencies and improve productivity

Office Space Planning is the process of using different methods to set up your workplace for optimized space usage. Space planning is especially important in periods of high organizational growth as it can be difficult to know how many desks, meeting spaces, and resources in general a company needs to maximize space usage and employee productivity. Ideally, an organization can plan their space effectively by using utilization, occupancy data, employee feedback, and different principles of workplace design, to proactively adapt to the needs of their workforce. Research is required to plan your office layouts strategically, often done by identifying the factors that potentially affect space occupants, and then collecting and analyzing data in regards to how space is used. The grouping of staff in teams often provides the best option for inter-communication and supervision, and is a key factor in office layout design. Once the Space Plan has been signed off, the Office Renovations can begin.

Your workplace should inspire your employees and reassure them that their well being is looked after, whilst serving the core functional needs of your organisation too.

HOW DOES THE SPACE PLANNING PROCESS WORK?

Planning your Office Space

The Space Planning process needs to be specialized for each individual business unit in an effort to allow that department to run the most efficiently for the least amount of money. In the business world, retail or office space is rented or purchased by the m². This means businesses are very conscious about getting the most efficient space for their money. There are several factors to consider when space planning your office, for example Municipal Requirement as well as Business Requirements

Municipal Requirements

These laws are defined by your local Town Council. They primarily pertain to safety and accessibility of the space,  but may also affect lighting, signage, air quality, plumbing, and electrical issues. Safety issues relate to anything that could cause a hazard to the employees and include such things as fire safety regulations and building requirements. Accessibility requirements guarantee that all people regardless of ability or disability can access the business. Building and fire regulations may vary between Town Councils. As part of the Space Planning process, our Design Architects use these by-laws when planning your new office space. Your layouts are often defined by the location of emergency exits as well as where the air conditioning units are placed. 

Business Requirements

The nature of the business that is being planned will determine many of the space and layout needs. A business that produces a lot of hard copy or paper documents will need more storage space than a business that works digitally. Call center businesses may use open plans with few individual offices, while a business that handles private information such as a bank or a lawyer, would have a closed plan with more private, individual offices. The number of employees will also determine space needs. Larger numbers of employees require larger spaces. We use methods of best practice to ensure the most efficient layout of your office space. We make use of your company organogram to plot the various  departments, in relation to the different support levels offered by these departments. This results in improved efficiencies and higher levels of productivity between departments.

Where space is at a premium it may be difficult to accommodate a work-group in a given area, and the solution often involves making space by moving others. These types of moves may be complex and disruptive as there is often a chain of events involved. Space planning could include taking account migration between buildings and different neighborhoods. It is business critical to make arrangements for possible work interruptions. Space planners must account for possible growth within business units as well as guidelines and regulations for the building.

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We are here to answer any questions you may have and to provide effective solutions to your workplace needs. Contact us for a free consultation

The Following aspects are taken into consideration when planning your office

  •  How people move throughout the space on a daily basis and place high traffic departments in the appropriate location within the space to ensure minimum disruptions and increased productivity.
  • Match furniture and layout to business requirements. We can custom design and manufacture office furniture for your business to reflect your brand and company identity. 
  • Ensure the right departments are placed in the right spaces to optimize flow of people through the offices.
  • How to make the best use of your space – bang for buck stuff. We will plan your space to ensure that their is almost no wasted and unused space left.
 
 

Space Planning

Space planning is a fundamental building block for the interior design of an office space. The space planners conduct an assessment of the best use of your office space and provides you with a number of suitable alternatives to choose from. Once you know how much space you need and have found an office that suits your needs, then the space planning process can begin. It lays out the different areas within the office space that is the best use of the space, given the type of business and number of staff within the space.

The Space Planners develop a space plan for the chosen space and shows you what you would look like in your new offices. It illustrates the different work areas and support spaces. There is also the flexibility to be able to move the office space around in conjunction with the space planner.

It allows a company to ensure that their staff will fit into their new office space in a way that will make them efficient and effective. It also ensures that the working conditions that your staff will work in are optimal for peak performance and at the same time create a feeling of well being and belonging. Our Space Planners can help to optimize your work space for increased productivity

With staff costs and rental generally being two of the major costs within a company, space planning forms an integral part of ensuring that the office space is used optimally and that staff are inspired by the surroundings to be more productive and efficient.

Space Planners

Space Planning Cape Town and Johannesburg. Space Planning Sandton.  Space Planning is the process of organizing furniture and office functions to work effectively together while using space efficiently. Consider the workgroup function the building codes and regulations, lighting, teaming requirements, inter-communication, and storage to make the best use of available space.  Space planning Sydney is a fundamental element of the interior design process. It starts with an in-depth analysis of how the space is to be used. The designer then draws up a plan that defines the zones of the space and the activities that will take place in those zones. The office space plan will also define the circulation patterns that show how people will move through the space. The plan is finished by adding details of all the furniture, equipment and hardware placement.

Space Planners

Speak to our space planners in Cape Town and Johannesburg to get the best prices for office renovations and interior design services in South Africa.13 Points to consider when deciding how to layout your room Think about the structure of the room, what are the main focal points? These could be windows, fireplaces, doors or built in units. Are they balanced in the room? If not, think about what you can add to the space to help balance the structure of the space. Remember that the human eye is drawn to focal points, and will scan a space when entering it.
Perception of space is based on body size. Different size spaces suit different size people: one person’s claustrophobic box is another’s cosy nest. Think about the space in terms of volume, eg: if it were a fish bowl, if you add in a sofa, chandelier, sculptures, bookshelves, table, coffee table etc, you displace some of the water. Ensure that you don’t overfill the office space.

Office Space Planning Johannesburg

Space Planning Sandton. Office Interior Design Generally people assume that a space Plan  has interior designers selecting furniture and finishes, but not everyone knows an outstanding space was carefully mapped out through space planning – an essential step in the interior design process. Space planning organizes the space, furniture and functions to work together and most effectively accommodate the needs of the employees and visitors. We do office fit outs and interior design for commercial building in Cape town and Sandton Johannesburg.  Space Planning Johannesburg

Office Space Planning Companies Cape Town

First, what are the goals of the organization – employee engagement? employee health? inviting collaborative spaces? Space planning cape town and johannesburg can represent and support these long-term goals with a suitably designed interior environment. Next, think about how time will be spent in the building. Depending on the industry and type of business, employees might sit at their desk all day, they might collaborate and work in large groups or perhaps have a work style that falls somewhere in between. Most office space planning and environments will need to accommodate these possibilities in one way or another. Finally, there should be a focus on designing a space that is ergonomically friendly for employees. Carefully selected your office furniture to allows employees to both sit and stand in their workstation. Certain opportunities for activity can stimulate productivity and health. For example, eliminating waste cans at each station and offering one central trash/recycle station will get employees up and walking, if even for short period of time. Space Planning Cape town. Contact our offices in Century City and Bryanston Sandton.